You must fill out the Travel Registration Form for any club-related travel.
The travel policy applies if you are planning travel as part of a registered club and planning an organization event outside of Harris county. An organization event is defined as:
If you club is engaging in a high risk activity within the Houston area where your group has identified that there is potential risk and you would like RUPD to be aware of your travel.
The goal of the travel policy is to maintain an open line of communication between clubs and the University so that the University is better prepared to support students should there be an issue while traveling.
The Office of Student Activities staff is also available to sit down with your group and discuss your event planning process related to your trip or connect you to qualified resources such as International Programs, the Community Involvement Center, and/or the Director of Risk Management for Rice (Renee Block, firstname.lastname@example.org). If you are interested in following up on this resource, please email email@example.com to set up an appointment. Please provide adequate lead time for event planning.
Registered student clubs who are engaged in a club sponsored event that is outside the Houston (Harris County) area, are required to follow the travel policy as outlined in this statement.
Due to resources, staffing and risk management related concerns a heightened set of criteria has been placed on registered club related international travel. A Travel Registration Form must still be completed, and approval for International travel must be granted by the Risk Management Office. Please contact Renee Block (firstname.lastname@example.org), the Director of Risk Management, with any questions.
Please click here for more information regarding how to register with International SOS, which is also required for international travel.